Billing Coordinator in Milwaukee, WI at Catapult Learning

Date Posted: 7/8/2019

Job Snapshot

Job Description


We are an organization of dedicated people who know how exciting and rewarding it is to help children achieve. We are eager to have people join us whose training, skills and experience add to our ability to provide successful, research based instructional systems, great teaching, excellent support services, and strong partnerships with the schools we serve across the US. We emphasize flexible work schedules, small group teaching environments and high professional standards and will provide you the opportunity to grow with us and help students achieve beyond expectations.

The Billing and Operations Coordinator assumes responsibility, with general supervision, for all billing activities of assigned accounts for Ohio and Indiana. This position works from our Catapult Learning offices in downtown Milwaukee, WI.


ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.  Other duties may be assigned.

  • Reviews billing data from charge or sales slipsand purchase orders to ensure amounts and account numbers are accurate.
  • Calculates billing charges, and assigns billing numbers for tracking purposes.
  • Submits invoices for supervisory approval of charges and credit terms.
  • Manages the processing and calculation of billing costs consistent with company policy and procedure.
  • Prepares reports of billing activity for management.
  • Back up for month-end reporting

  • Provides position support for other department members during periods of absence.

  • Assists with customer calls regarding invoices and billing problems
  • Performs related duties and projects as assigned by management
  • Communicates with office staff, management, and school and district partners
  • Orders materials for Program Supervisors and teachers
  • Reviews student information systems and timesheets for monthly billing accuracy
  • Works with Program Supervisors on tracking of program budgets
  • Outreach to partners for aged invoices

Job Requirements


  • 1 year related experience
  • Bachelor's Degree in Accounting, Operations, Finance or related field 
  • Must be able to work under pressure in a fast-paced environment
  • Hands-on experience in computerized accounting systems, and familiarity with PC-computer applications.
  • Proficient in Microsoft Office


  • Light lifting, walking, climbing stairs.


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